This policy applies to all the websites we operate, our use of emails and text messages and any other methods we use for collecting information. It covers what we collect and why, what we do with the information, what we won’t do with the information, and what rights you have.
Who we are
Bond Turner Limited (‘We’, ‘Us’, ‘Our’, or Bond Turner) is a data controller and responsible for your personal information.
Bond Turner is a firm of Solicitors specialising in road traffic claims, personal injury, civil litigation, professional negligence, clinical negligence, defamation and abuse claims.
Information We collect
We will only ever collect the information we need – including data that will be useful to help improve our services.
We may collect and process the following data about you:
1. Personal information, such as name, postal address, phone number, email address, that you provide by filling in forms on our website, emailing us, provide via social media, when you contact us via telephone and includes information provided when you submit a question to us or provide us with feedback. This also includes any information you provide us, via any means in connection with bringing a claim, or a potential claim or associated legal advice.
2. Details of your visits to our site including but not limited to, IP addresses (the location of the computer on the internet), pages accessed, and files downloaded. This helps us to determine how many people use our sites, how many people visit on a regular basis, and how popular our pages are. This is statistical data about our users’ browsing actions and patterns and does not identify any individual. It simply allows us to monitor and improve our service.
We may also obtain your personal data from third parties such as DAMS, CAMS, McAMS and EDGE, medical professionals, insurers, other lawyers or publicly available sources such as the DVLA such personal data is obtained or created in relation to the legal services we provide.
Where appropriate we record our telephone calls, therefore any information captured via this medium will automatically be stored, for training and monitoring purposes.
How We use the information We collect
We will only use your personal data when the law allows us to. Most commonly, we will use an individual’s personal data in the following circumstances:
Where we need to perform the contract we are about to enter into or have entered into with you.
Where we need to comply with a legal or regulatory obligation.
Where it is necessary for our legitimate interests (or those of a third party) and the individuals interests and fundamental rights do not override those interests. “Legitimate Interests” means the interests of our company in conducting and managing our business and providing you with the best services and products in the most secure way. These “legitimate interests” include:
- To ensure that content from our site is presented in the most effective manner for you and for your computer;
- To help us identify you when you contact or visit Us.
- For general administration purposes.
- To help us improve the quality of our products and services
- To help us detect and prevent fraud and money laundering.
- To help us recover debts.
- To carry out analysis and customer profiling.
- To carry out any credit or identity checks that we consider necessary.
- When you communicate with us for customer service or other purposes (e.g., by emails, faxes, phone calls, tweets, etc.), we retain such information and our responses to you.
- When we process your personal data for our legitimate business interests we always ensure that we consider and balance any potential impact on you and your rights under data protection laws.
If you have any concerns about the processing on the grounds of “legitimate interests” described above, you have the right to object to this processing. For more information on your rights please see “Your rights” section below.
Generally we do not rely on consent as a legal basis for processing your personal data. Where we do require consent we will ask for that separately and clearly, you have the right to withdraw your consent at any time by contacting us.
Sharing your information
When you complete the online VW emissions registration form, your details will be shared with Bond Turner Limited and Social Media Digital Agency Limited (company number 07538237) and CRIF Decision Solutions Limited (company number 3395992).
We may share your information for any of the purpose set out above with any member of the Anexo Group PLC who provide products or services related to our services, including Direct Accident Management (trading as DAMS CAMS, McAMS and EDGE), third party after the event insurance providers and any administrators including IGCA 2013, medical professionals/experts and non-medical experts such as engineers and our service providers and agents including Professional and Legal Services Limited who perform services on our behalf. When we complete our identification checks, we share your personal data with external companies who provide ID checking and verification services to us. We may also share your information with external customer support companies, for example Moneypenny. We may also share your information with insurers, credit check organisations and government bodies.
We may also disclose your personal information to third parties, if we are under a duty to disclose or share your personal data for legal or regulatory purposes, in relation to existing or future legal proceedings, for the prevention of fraud/loss or to protect the rights, property, safety of Bond Turner, our customers or others.
Information is stored by us on computers located in the UK. We may transfer the information to other offices and to other reputable third-party organisations as explained above or to third party IT service providers – they may be situated inside or outside the European Economic Area (EEA). We may also store information in paper files.
Whenever we transfer personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
- We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission.
- Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe.
- Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US.
We have put in place appropriate security measures to prevent personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process personal data on our instructions and they are subject to a duty of confidentiality.
Bond Turner have security protocols and policies in place to manage and record your data privacy and preferences correctly and that your data is stored securely to protect against its loss, misuse and alteration. We have put in place procedures to deal with any suspected personal data breach and will notify individuals and any applicable regulator of a breach where we are legally required to do so.
Documentation can be supplied on request from our Data Protection Manager via email at firstname.lastname@example.org.
Bond Turner take steps to ensure that any businesses that we share your data with will have security protocols and policies in place to manage and record your data privacy and preferences correctly and that your data is stored correctly.
Unfortunately, the transmission of data across the internet is not completely secure and whilst we do our best to try to protect the security of your information we cannot ensure or guarantee that loss, misuse or alteration of data will not occur whilst data is being transferred.
We will keep your information only for as long as we need it to provide you with the goods, services or information you have required, to administer your relationship with us, to comply with the law, or to ensure we do not communicate with people that have asked us not to. We are committed to combatting the issue of fraudulent claims and therefore we do retain some personal data for this purpose indefinitely. When we no longer need information, we will always dispose of it securely, using specialist companies if necessary to do this work for us. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Job applicants, current and former Bond Turner employees
When individuals apply to work at Bond Turner, we will only use the information they supply to us to process their application and to monitor recruitment statistics. Where we want to disclose information to a third party, for example where we want to take up a reference or obtain a ‘disclosure’ from the Disclosure and Barring Service (when permitted to do so by the law) we will not do so without informing the applicant beforehand unless the disclosure is required by law and where necessary obtaining their consent.
Once a person has taken up employment with Bond Turner, we will compile a file relating to their employment. The information contained in this will be kept secure and will only be used for purposes directly relevant to that person’s employment. Once their employment with Bond Turner has ended, we will retain the file in accordance with the requirements of our retention schedule.
Under the data protection legislation, you have the right to request copies of your data, request rectification of your data, request erasure of your data, object to Us processing your data, the right to prevent your data being used for direct marketing, request us to restrict the process and where our systems allow, the right to access a copy of the information we hold about you (a subject access request).
If you wish to exercise any of these rights please contact the Data Protection Manager in writing at Bond Turner, The Plaza, 100 Old Hall Street, Liverpool, L3 9QJ or by emailing email@example.com. You will then be provided with a form to complete detailing your subject access request. Upon receipt of the satisfactorily completed form we will deal with your request.
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation. https://ico.org.uk/your-data-matters/
How to complain
If you have any queries regarding this policy please contact us (at the contact details set out below) and we will do our best to deal with your query or complaint as soon as possible. You also have the right to complain at any time if you have concerns about how your information is used. If you wish to lodge a complaint, please direct this to the Data Protection Manager, Sam Moss via post or email at the above address. You also have the option to complain directly to the Information Commissioner, whose details are below.
For more information about your rights under the Data Protection Act contact the Information Commissioner’s Office https://ico.org.uk or via telephone 0303 123 1113.
How to contact us
If you wish to contact us, please send an email to firstname.lastname@example.org, write Sam Moss, Bond Turner, The Plaza, 100 Old Hall Street, Liverpool, L3 9QJ or call 0151 236 3737.